Are you an organized, tech-savvy professional with strong administrative and operational skills? We’re looking for a Office Assistant to support our team by streamlining office processes and ensuring seamless day-to-day operations. If you have a keen eye for detail, excellent communication skills, and the ability to multitask in a fast-paced environment, we want to hear from you! (Northland and Companies will be moving to South St. Paul end of August/beginning of September 2026.) Key Responsibilities: Greetingclients andvisitorsasneeded. Performinggeneralofficeclerkdutiesanderrands. Process bank deposits using remote deposit machine then post in accounting system. Trackmaintenance,cleaning,oilchanges, license plate renewalsforallcompanyvehicles. StockingandworkingwithInventory. Meet with the CFO to receive coaching and support to continually improve and grow. Back up the CFO in staff commission calculations. Assist in the preparation and shipping of items for trade shows/conferences. Assist with entering accounts payable into the accounting system. Assist with miscellaneous departmental projects. AssistwithCompanyerrandsasnecessary. Assist with shipping and receiving. Assist with making internal staff travel reservations. Back up the Accounts Administrator in ZephyrTec responsibilities. Sales data entry and Excel spreadsheet management. Place, track and document all purchase orders with various vendors according to established Northland Business Systems procedures. Process daily mail – scan to save in mail file, file hard copy for the President/CEO’s review, handle items needing immediate attention. Maintainingofficeequipmentasneeded. Helpingorganizeandmaintainofficecommonareas, the kitchen,andthe warehouse. What We’re Looking For: 2-4 years minimum office experience Excellent organizationalskills & ability to multitask Knowledgeable in and be skilled at using Outlook, Teams, Word, Excel and any other programs that meet company needs Abilitytopossessexcellentverbalandwrittencommunicationskills Abilitytofollowstandardprocedures Abilitytoexhibitcomposure,patience,andconfidencewhenfacingdifficult situations Abilitytomaintainahelpfulandpositiveattitude Beaselfstarterwhoiscomfortableworkingindependently Abilitytohaveastrongattentiontodetail Willingnesstobeaself-starterbytakingonavarietyoftaskstobestserve Northland Business Systems Ability tobeaccurateandefficient Why Join Us? A dynamic, collaborative work environment Opportunities to contribute to company-wide improvements Competitive compensation and benefits package Northland Business Systems is an equal opportunity employer. #J-18808-Ljbffr
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